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Hire rates

Hire rates do not include provision of any Daimler Foundation personnel, except catering staff.

Stabling

Day or overnight stabling is available by prior booking only.

Stable Mucking Out

All stables must be mucked out when vacated. Failure to do this will result in a £10 per stable charge, chargeable to the hirer. 

Temporary Stable Clearance

A charge will be made to all hirers for the removal/clearance of bedding from any temporary stables used

Bedding

Daimler Foundation enforces a strict policy on stable bedding. All bedding must be shavings.  We do not allow wood chip & straw under any circumstances, to be used in Daimler Foundation inside stables. Daimler Foundation reserve the right to remove all such bedding and replace with flax or Hemp at the hirers cost.

Catering

Daimler Foundation enforces a policy of strictly no outside caterers being allowed on site. In the event of this any traders/caterers will be asked to leave immediately.

Trade Stands

Trade stand area available by separate negotiation, annual licences for traders are available, please contact for more information. Daimler Foundation has business partnerships with several equestrian companies including our resident photographer Equiscot Tel 07976 583841 and reserves the right for these businesses to attend any event held at Daimler Foundation

Electric Hook-Up

Electric hook-up is available to trade stands and exhibitors and must be pre-booked prior to any event and fee paid

Mucking out

Mucking out onto the car park (hardstanding/grass) is strictly forbidden. In the event of this a charge will be levied to the hirer for clearance.

Dogs

Dogs must be kept on leads at all times, any fouling must be picked up immediately, wrapped and deposited in a refuse bin.

Litter

All litter must be placed in the bins provided. Clearance of litter around the site and not in designated bins post hire will be charged at a rate of £20 per man hour.

Car/Lorry Parking

Daimler Foundation has extensive car and lorry parking in designated hard-standing and grass areas. Strictly no parking is allowed in the entrance, driveway, or on the public highway. Any vehicles parked inappropriately will be immediately towed away.

Adverse Weather

In the event of adverse weather affecting the ground condition, Daimler Foundation reserves the right to a) restrict the use of certain areas of the showground and/or b) if necessary, implement a further charge to make good any areas of the showground damaged, i.e. re-seeding, harrowing etc.

Losses/Breakages

All losses and breakages must be paid for in full.

Music

Music may not be played on the PA system unless licence applied for and paid for at time of booking.

Public and Employee Liability

The hirer must take out appropriate employee and public liability insurance cover and a copy of the insurance certificate(s) must be provided to Daimler Foundation before the event commences. If no evidence of insurance cover is provided then the event will not be allowed to proceed and no hire fees will be refunded 

Health and Safety

All hirers must carry out their own Health and Safety Risk Assessment and a copy must be made available a minimum of one month before the event. The hirer must provide adequate personnel to safety oversee the event including car/lorry parking attendants.

Payment

A 10% non-refundable deposit is required for all bookings at time of booking, the balance to be paid prior to the event

Cancellation

Unless agreed otherwise, cancellation of an event must be in writing at least two calendar months prior to the event being held to avoid all applicable charges becoming due.

6 months loss of deposit

2 months 50 % of cost of hire

1 month 100% cost of hire

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